Wavelink Incorporated
  • 23-Jul-2019 to 23-Aug-2019 (CST)
  • Huntsville, AL, USA
  • Full Time

Accounting Manager 

The accounting manager is responsible for managing the accounting department. This role also serves as a consultant for managers within the organization, advising them of current budgetary information and working with Executives to create a fiscal strategy that aligns with the goals of the organization.

Responsibilities:

Accounting System Oversight

Oversight of Accounting system for compliance with GAAP/FAR/IRS and other regulatory requirements.  Maintain all accounting system policies and procedures. Formulate GAAP accrual schedules in excel and prepare general ledger entries for depreciation, prepaid expenses, paid time off, profit-sharing, wages payable and accrued wages into QuickBooks and or Unanet.  Monthly reconciliation of all Balance Sheet items (bank accounts, credit card, fixed assets, payroll liability accounts, prepaid expense and prepaid travel). Monthly review of trial balance for income and expense classification. Verify indirect pools have correct costs by division.  Maintain chart of accounts, labor items, and payroll items. Complete month-end checklist and closing in Accounting system. Calculate actual indirect rates and compare with provisional rates. Prepare monthly financial review. Provide financial insight and analysis for company performance. Perform year-end closing within accounting system. Calculate annual over/under billing by Contract/SLIN and send amounts to Billing/Project Control for true-up invoices.

Budgeting and Planning

Prepare annual financial budget and submit provisional indirect rates to DCAA. Calculate monthly forecasting updates based on changes in personnel and new anticipated spending. Prepare multiple budget scenarios for planning purposes, as requested from President/Vice President.

Purchasing System Oversight

Oversight of Purchasing for compliance with ISO 9001:2015 Certification. Responsible for purchasing system and related policies and procedures. Maintain Approved Vendor log and administer annual vendor evaluations. Prepare blanket purchase requests and purchase order forms. Maintain multiple company logs including Purchasing Log, Meals and Entertainment Log, Miscellaneous Expense Log.

Timekeeping Administration & Individual Work Authorizations

Oversight of Timekeeping system for compliance with DCAA requirements. Responsible for all timekeeping policies procedures. Review new contracts and modifications funding details. Update and monitor contract budgets in accordance with contract requirements. Coordinate with PM's to prepare, issue and maintain Work Authorizations (IWA's).  Issue IWA's to employees via electronic delivery. Create work authorizations in timekeeping system and administer timecards to all employees. Add and remove personnel from timekeeping system. Verify payroll and labor items are mapped correctly for import into QuickBooks. Review weekly timecards and send reminders. Import approved time into accounting system for payroll and invoicing. Weekly timekeeping entry into customer timekeeping systems (i.e. Prime Contractors. Train Team Leads and supervisors for Approval process. Provide timekeeping training and setup to new hires.

Bid & Proposal

Work with Program Managers on proposal requirements to provide reliable and accurate cost estimates in response to government solicitations and other requests for bid proposals. Requirements may include preparation of cost volume, estimating forward pricing rates, estimated indirect rates, etc.

Payroll Preparation and Payment

Process biweekly payroll, and make timely payroll tax payments (EFTPS, ADOR, child support). Reconcile payroll deductions with benefit providers invoices (health/dental insurance, Life insurance, STD, LTD, HRA, and FSA).  Record monthly journal entries for accrued wages, wages payable, PTO payable, and accrued payroll taxes by division. Upload, submit and apply funding for 401k and profit sharing .   

Cash Management

Monthly Bank reconciliations. Satisfy any requests for information from the bank. Approve Vendors for Positive pay. Make electronic bank deposits.

Accounts Payable/Accounts Receivable

Monthly review of charges to verify accounting classification and proper documentation, monthly credit card reconciliations. Maintain log of transactions that are missing receipts/documentation. Record customer payments in QuickBooks. Monitor A/R and notify billing if issues arise. Monthly reconciliation of revenue and A/R

Licenses, Returns, Sales Reports Requirements

  1. Use tax return (monthly) AL Dept of Rev, City of Huntsville, and Madison County
  2. GSA 72A sales report (monthly)
  3. Form 1099-MISC (annual)
  4. Alabama Business Personal Property Return (annual)
  5. Huntsville City License Return (annual)
  6. AL/Madison County Business License (annual)
  7. Incurred Cost Submission(annual)
  8. Corporate Income Tax Return (annual) provide all items to CPA needed for preparation

Competencies

  • QuickBooks and/or Unanet Experience
  • Financial Management.
  • Performance Management.
  • Ethical Conduct.
  • Thoroughness/Accuracy
  • Ability to successfully communicate in writing and in person with Audiotrs, Managers. Employees and entire Business Operations Team.

Supervisory Responsibility

The accounting manager manages all employees of the accounting department and is responsible for the performance management and hiring of the employees within that department.

Required Education and Experience

  • Bachelor's degree in accounting or equivalent number of years of experience, plus seven years of accounting experience in a government contracting environment.

Preferred Education and Experience

  • Master's degree in accounting or finance.
  • ADP experience
  • Presentation skills.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

WaveLink Overview:
WaveLink, Inc. (WLI) is an expanding, woman-owned small business based in Huntsville, Alabama, providing sensors engineering, aircraft integration & interoperability, acquisition lifecycle management, and cyber security support to the U.S. Army. WLI provides a comprehensive benefit package, with competitive salaries in a proactive, employee-oriented work environment.

Primary Location: Huntsville, Alabama

Clearance Level: Must be a US Citizen and have an active DoD Security Clearance.

Schedule: Full-Time

Wavelink Incorporated
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